Privacy & Data Protection Policy

International Dental Institute Limited is an independent postgraduate dental education and training provider registered in the Isle of Man. For the purposes of applicable data protection law, including the Isle of Man Data Protection Act 2018 (which applies the GDPR) and the UK General Data Protection Regulation (UK GDPR), IDI is the data controller responsible for your personal data.

If you have any questions about this policy or how we handle your information, please contact us at hello@internationaldentalinstitute.co.uk.

We may collect and process the following categories of data:

• Identity and contact details — such as your name, email address, telephone number, and professional registration details.
• Professional information — such as your qualifications, role, place of work, and areas of clinical interest, where you enrol on a course or request information.
• Correspondence — records of enquiries, feedback, and communications you send to us.
• Technical and usage data — such as your IP address, browser type, device information, and how you interact with our website (collected via cookies and similar technologies).
• Learning records — attendance, assessment results, and certification details where you participate in our educational programmes.

We only process personal data where we have a lawful basis to do so. We use your information to:

• Respond to enquiries and provide the information or services you request (lawful basis: legitimate interests, or steps taken at your request prior to entering a contract).
• Administer course enrolment, attendance, assessment, and certification (lawful basis: performance of a contract).
• Maintain accurate records for accreditation, quality assurance, and regulatory purposes (lawful basis: legal obligation and legitimate interests).
• Improve our website, services, and educational content (lawful basis: legitimate interests).
• Send relevant updates about our programmes where you have agreed to receive them (lawful basis: consent).

Where we rely on consent, you may withdraw it at any time by contacting us. Withdrawing consent does not affect the lawfulness of processing carried out before withdrawal.

Our website uses cookies and similar technologies to function and to help us understand how it is used. For full details, please see our Cookie Policy.

We do not sell your personal data. We may share it with trusted third parties only where necessary, including:

• Service providers who support our website, email, and IT systems under written data processing agreements.
• Faculty, examiners, and partner institutions involved in delivering or assessing a programme you have enrolled on.
• Regulatory, accreditation, or professional bodies where we are required to do so.
• Law enforcement or other authorities where we are legally obliged to disclose information.

As an institution serving learners in the United Kingdom and overseas, your data may be processed outside your country of residence. Where data is transferred internationally, we put in place appropriate safeguards — such as adequacy decisions or standard contractual clauses — to ensure it remains protected to the standard required by applicable law.

We retain personal data only for as long as necessary for the purposes for which it was collected, including to satisfy legal, accounting, accreditation, or reporting requirements. Learning and certification records may be held for an extended period so that we can verify qualifications and continuing professional development on request. When data is no longer required, it is securely deleted or anonymised.

We maintain appropriate technical and organisational measures to protect personal data against unauthorised access, loss, misuse, or disclosure. These include access controls, secure hosting, encryption in transit, and staff confidentiality obligations. While no online service can be guaranteed to be completely secure, we review our safeguards regularly.

Subject to applicable law, you have the right to:

• Be informed about how your data is used.
• Request access to the personal data we hold about you.
• Request correction of inaccurate or incomplete data.
• Request erasure of your data in certain circumstances.
• Restrict or object to processing in certain circumstances.
• Request data portability where applicable.
• Withdraw consent at any time where processing is based on consent.

To exercise any of these rights, please contact us using the details below. We will respond within the timeframes required by law.

Our services and website are intended for dental professionals and are not directed at children. We do not knowingly collect personal data from children.

We may update this policy from time to time to reflect changes in our practices or legal obligations. The “last updated” date at the top of this page indicates when it was last revised.

If you have any concerns about how we handle your personal data, please contact us first at hello@internationaldentalinstitute.co.uk so we can try to resolve the matter.

You also have the right to lodge a complaint with a supervisory authority. In the Isle of Man, this is the Isle of Man Information Commissioner. If you are based in the United Kingdom, you may contact the Information Commissioner’s Office (ICO).